Up and Running Blog

March 2011

Business Plan Pro

Patrick McKenzie, the founder of Bingo Card Creator, recently gave a talk at the Business of Software conference about selling software to underserved markets.


Patrick’s message, while focused on software, is universal:

Why do we suck at selling to women? Because we suck at selling to pretty much everyone.

— Patrick McKenzie

The marketing message for your product – software or not – can’t be focused on features alone. By understanding what your real business is – what your customers achieve in their lives by purchasing your product – you can focus your marketing message on the emotional value your customers gain by using your product.

Connect your brand, your company, the experience of using your product to what your customers really value. Customers value making a change in the life they are living. They want to feel loved. They want to feel successful. They want to experience the new life you will offer them as a result of using your software.

— Patrick McKenzie

Business Plan Pro

Business Plan Pro

As a Marketing Manager at Palo Alto Software, I can strategize on the features of our products, but at the end of the day, people who buy Business Plan Pro aren’t focused on the features as much as they’re focused on the change that Business Plan Pro lets them accomplish by helping them write a business plan.

When I implement Patrick’s marketing advice, I’m focused on answering these three questions:

  1. Who am I selling this software to?
  2. What is the change the customer wants to achieve?
  3. What story can I highlight to lead the customer from focusing on the software to thinking about the change they want to achieve?

What do you think of Patrick’s advice on selling to underserved markets? Let me know your thoughts in the comments!

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RavenHunt Facebook Ads

If you are using Facebook personally or are still one of those rare people who aren’t part of what compares in size as being the 3rd largest country in the world, you might want to consider “playing” with some fun techniques here to market your business.

Of course to start with you will need to create a Page for your Business if you haven’t already. Click here to get started. It only takes a couple of minutes.

Collect “Likes” for Charity – A “Like” on Facebook equates to a soft referral and has taken the place of “becoming a fan”. Businesses know that if someone in your network “likes” something then it will get more of your attention. American Express Open used this technique to promote their Small Business Saturday promotion. Set a figure you would like to donate (say it’s $100) to your favorite charity. Friends can basically help to donate by liking your page over a specific period of time. You will then donate $1 for every like to this charity up to a certain number (100 in this case) of “likes”.

Run a Contest – Make sure you read Facebook’s Promotional Guidelines before you do this. But if done correctly, it can draw a lot of exposure. I saw this used very effectively and correctly by a client of mine The Chamberlain Group. They had just had a baby, and decided to run a cutest baby or (for their friends who didn’t have kids) cutest pet contest. Prizes were $1000 for the baby’s Registered Education Savings Plan or dog food for a year, donated by a local pet store. You could post the picture of your baby or pet on their website and of course contestants promoted their baby or pet through their networks. The exposure for these savvy realtors was enormous, but it also allowed them to connect and give back in a fun way to their network.

Run a Fun Ad – If you have never clicked on the little advertising button on the bottom of your Facebook page, you should. Setting up an ad on Facebook only takes a minute and you can set some very low dollar amounts to keep the cost down. Besides being a great place to test your ads or a headline, Facebook ads work! Instead of just trying to sell your business though, try using them creatively.

Taylor Pratt was promoting his popular Ravenhunt game on Facebook and wanted to increase the click through rates of his ads (read full article here).

His first ads were pretty good.

RavenHunt Facebook Ads

But when he had a bit more fun with the pictures his click through rates doubled and when he beckoned to his target audience his click through rates tripled.

RavenHunt Facebook Ads

Have fun with your Fan Page Often businesses will leave their Wall as the default entry point to their page, but you can add new tabs to your page like the Welcome tab below and customize your settings so the people land on this page first. Examples like the one below are way more enticing and give people multiple ways to engage with you. You can use a Graphic Designer to help you design a page like this or fan page software.

YEO Facebook Fan Page Design

Find ways for people to interact – Target ran a very successful campaign on Facebook asking users to help them select which charities they should allocate their charitable funds to. Called the “Bullseye Gives” campaign, Target used a Facebook voting application and integrated it onto their business page.

Each time someone voted (they could vote daily), they could publish their vote back to their Facebook feed, meaning more people could see Target’s branding and becoming followers of the company’s page.

Target Facebook Fanpage

As you can see Facebook, just like every other marketing tool out there is just that a vehicle. It won’t go anywhere or do anything, without your input, expertise and experience. Have fun!

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Overnight I got another one of those comments I get: “please forward me a business plan that will be best for a Gym Center.” To be honest, it’s disappointing to me that so many people just don’t get it. Somebody else’s plan, some plan produced as a product, is just a waste. It doesn’t happen that way.

Maybe you can buy a house plan that makes some sense. Maybe you can buy a vacation or travel plan, maybe a diet plan, maybe an exercise plan even; but not a business plan. That’s just refried beans (which is what the illustration here shows).

Every business is different. Think about this one, for example: a gym center. How could it possibly apply if it were produced as a product? For what market? By whom? What are your goals for the gym? What do you know? What do you like to do? What already exists in your market? What do people in your market want? What resources do you have at your disposal?

Unfortunately, there are a lot of people making noise in the market happy to take advantage of the mistaken idea that a plan, as if it were a packaged meal or an airline ticket or something, has value. The only plan that does you any good is your own plan, based on your own specific situation.

If you look you’ll see this stuff all over the place. They charge some money, promise things like “an investor-ready business plan,” or “success-proven business plan.” Don’t believe it. Don’t buy it.

And yes, dammit, I am biased, and a bit angry too; because I’m involved with business plan software, people confuse selling pre-written plans with selling tools that help people do their own. Getting a list of common questions makes sense; getting a bunch of pre-written answers doesn’t. Seeing what a finished plan looks like, like a sample, can be a good thing, as long as you don’t think that’s anything more than getting the idea, an example, to help you develop your own. Getting coaching can make sense, too. But never think you can buy a business plan already done.

(Image: Alex Kosinov/Shutterstock)

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Over the weekend I discovered Guy Kawasaki’s 10-minute YouTube video version of his new book Enchantment.

When the book came out I reviewed it on my blog. I loved it, I recommended it, and bought some extra copies for people I work with. It’s very easy to read, and full of good advice. I concluded there:

Guy is preaching what he practices. And, following his own advice, being a mensch, he wants to help you figure it out. And, since he is a gifted communicator, story teller, and simplifier, the book is one of those that I want people I know to read.

And here is Guy himself, with a 10-minute summary:

If for any reason you don’t get the video here, you can click this link for the YouTube original. You might also like Guy’s own collection of slides and interviews, which is where I found it (with thanks to Guy on twitter).

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If you’re a business owner, business manager, or entrepreneur interested in avoiding the simple mistakes you could make with technology in your company, register for Tim Berry’s webinar on Dumb Ways Smart Entrepreneurs Fail in Using Technology.

Tim will discuss how even very smart small business owners make dumb mistakes when it comes to implementing technology in their companies. You’ll hear:

  • Some of the biggest mistakes growing companies make when trying to use technology
  • How much of social media is hype and whether it is for every business
  • Some of the best ways companies can keep current customers AND get new ones
  • How Palo Alto Software has been able to thrive

Register for this free webinar on March 31st and learn the mistakes to avoid when using technology in your company.

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What is a Business Plan?

by Tim Berry on March 24, 2011

I’ve been working with the team at Palo Alto Software on a series of videos to help you with business planning. This video is about what a business plan is and isn’t.

Transcript

So what’s a business plan? How do you do one, how do you get one done for you? Let’s talk about what it isn’t.

It isn’t some damn document that you acquired over the Web to get over some hurdle that you had to have a business plan. It’s not like you have to have a term paper and now you’ve got one and you turn it in and whew! At least I had a term paper I hope gets a C.

A business plan is what’s going to happen in your business. That’s what it’s about.

And, you might be able to find something like coaching to help, somebody who has experience to help guide you through what’s supposed to happen, but the idea of having somebody write a plan for you or worse, you’re gonna buy it, or you’re gonna get some sample plan and change the names and now I have a business plan? That’s, that’s crazy! That’s baloney.

Your plan is always unique to you. It’s not a document, it’s what you want to have happen, and it’s not predicting the future, and you don’t follow it just because you follow it. You use it to manage the change that happens all the time in business so that, when one thing like sales is more than expected in one product and less in another, because you have a plan that ties that to your strategy and your specific milestones and your tasks, your cost of goods for each product and your expenses, you can adjust to the change between what you thought would happen and what actually happened, quickly, because you’ve got a plan which is alive, flexible and helps you manage the ongoing change of your business.

It’s almost like steering. You hold the steering wheel but even in the straightest highway you’ve ever been on you’re still constantly making corrections. That’s the planning process, that’s how planning is management.

What do you think about my advice on what a business plan is and isn’t? By the way, would you like more business tip videos like this?

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If you’ve been around long enough, you may recall an old song called “50 Ways to a Lose a Lover”. Well here are 5 guaranteed ways to lose a prospect.

1) SPAM them – Entering their information into an automated drip campaign or calling them relentlessly. Today that might even include SMS and automated calls. No one likes to be stalked! Make sure you are providing frequent, high quality communication – not insane amounts of junk!

Photo via Flickr user Emilio Labrador

2) Sell to them instead of engaging them – Sure some people will be ready to buy from you quicker than others, but introducing yourself or product in person or via your ads and promotions and then giving them ONLY the option to sell, will only work if your product or service is inexpensive and/or an impulse purchase. Typically, you need to allow your prospect to date you. Let them get to know you and get a taste for what you can offer. Offer trial products, free resources, surveys and quizzes to engage them.

3) Don’t listen to them – You know what happens when you ASSUME. One of the first questions I like to ask a business owner is: “Who is your ideal client?” Typically, the response I get is a “demographic dump” of age, sex, income level or job position, industry type and revenues. What does your prospect value? There are reasons (yes, multiple) that they are looking for your product or service, there are key motivators to help them choose a provider, there are special times or events that will trigger them to buy. You need to ask them and listen to their answers (i.e. survey them) to fully understand their buying process.

4) Bad follow up – as small business owners, it’s common for us to let calls go to voicemail and let emails go to a general inbox. Your prospects have been trained to receive responses instantaneously, so make sure you have the systems in place to respond in a timely fashion.

5) Mislead them – The fastest way you can lose a prospect is to mislead them. Advertising the biggest best has gone by the wayside. Today, prospects trust their peers more than an ad. Transparency is the key. Be honest and humanize your company. This is the mantra of social media, and cannot be ignored. In other words “Keep it real”!

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Writing for the Harvard Business Review, entrepreneur Scott Anthony offers Nine Ways to Test an Entrepreneurial Idea. I like his list.  Some are obvious, and some are surprising, all are useful.

Here are my five favorites. This is all quoted directly from the original, but I’ve cut down the explanations.

  1. Talk to a prospective customer to get their perspective. Remember, that is likely to be different from your perspective.
  2. Research an analogy.Who did something similar? What can you find out about how well that worked from public sources? Remember, a failure doesn’t mean you shouldn’t do it, if you can understand why the failure happened.
  3. Visualize it.What would the thing look like? Create a sketch or mockup to bring the idea to life. For example, consider a six-panel storyboard (like a cartoon) that describes how people find out about, obtain, and then use your product or service.
  4. Conduct a broader assumption identification exercise.  That sounds like a mouthful, but this is really nothing more than asking yourself "what would need to be true" for this idea to be viable. Which of those assumptions makes you worried?
  5. Spend an hour conducting a past pattern exercise. That is, look back at things you have done that have worked, and things that haven’t worked. What separates them?

I recommend reading all nine points in the original.

(Image: snail_race/Flickr cc)

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Expert Failure

Expert FailureI’ve had an interesting couple of weeks thanks to two very interesting events I was able to attend. Firstly I had the absolute pleasure to hear Malcolm Gladwell speak last week. He was talking about a concept he calls “Expert Failure.” He was suggesting that once you feel you have mastered your area of expertise, you stop seeing the warning signs of what might be breaking down or what might possibly go wrong.

Secondly I had the honor of being a judge for the ACE Regional Exposition. Here, I had the opportunity to hear the success stories of some of Canada’s top student entrepreneurs. One in particular caught my attention. He was a polite young Mexican who is currently studying for his Business degree. While he is completing his degree here in Canada he also owns and operates the second largest online bookstore in Mexico with annual sales exceeding $1 million dollars. As he shared his story, I was astounded how much he knew about the day to day operations of this business that runs in a completely different company, and I realized this is someone so far from expert failure that we could all learn a lesson or two from this astounding young, hardworking man and the principles of Malcolm Gladwell.

#1 – LISTEN
Gladwell shared a story about General Hooker and the Battle of Chancellorsville in the American Civil War who had his scouts trying to tell him the enemy was getting set to invade. He didn’t listen to them and as a result his army was caught by surprise and he lost of battle that he should never have lost. Our young little student learned early in his career that his customer can tell him better than anyone what information they require and what trust factors need to be in place before they will buy from him. In Mexico, adults are very uncomfortable purchasing online. It took him years to build enough trust with them, as well as to train them to place their orders online instead of over the phone. He continues to maintain this high level of customer intimacy.

Lesson Learned – When is the last time you surveyed your clients or received feedback? With the onslaught of Facebook, Twitter, Linked In, etc, it’s never been easier to have a real conversation with your target audience. Survey them, poll them, interview them – find out what you can do better and what they need from you to feel comfortable doing business with you.

#2 – REVIEW, REVISE, RE-IMPLEMENT
As this young Mexican presented his story, he more than any of his young competitors shared an incredible amount of measurable results. He learned that his first website wasn’t effective in attracting clients, so he changed it. It was better, but his analytics told him it could be better yet. So more changes. He is constantly looking at patterns, and preferences, revising his approach and quickly implementing changes. He does the same with his costs – looking at the amount he is buying from his suppliers, negotiating better rates, so that he can maintain his competitive pricing for his customers.

Lesson Learned – How often do you measure the effectiveness of your marketing? Do you look at your costs and ways to minimize these? Do you review the results, split test ads, revise your approach and quickly implement the changes? Do you look at the stats of your website every week and consider ways to add to your content, change your content to make it better?
Sometimes we get so busy that we assume that the future will only be better, and then find ourselves in yet another valley; scratching our heads, wondering how that happened AGAIN! LISTEN, LEARN, MEASURE, IMPROVE. Don’t become a victim of expert failure.

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I’ve been working with the team at Palo Alto Software on a series of videos to help you with business planning. This video is about hiring a business plan writer (or not) to help with business planning.

What do you think about my advice on hiring a consultant to help with business planning. By the way, would you like more business tip videos like this?

Video Transcription

So how can I help you find that business plan writer to write your business plan? I can’t.

I’m going to be honest. The most you want is a coach who’s been through it, who knows how to help you and maybe you want somebody to become part of the team whose done the process of raising money if that’s what you’re after. Experience helps. Knowledge helps, but the plan that somebody does for you rarely works.

Your plan will change. Frequently. You have to own it. You have to know what’s in it. You have to be able to get there, communicate it, and yes, plans are never accurate for the future. They help you change things but if you don’t manage it yourself, you’re not going to be able to manage the changing and it won’t help you steer your business, so yes, I’m biased in this. I happen to believe in Business Plan Pro which I wrote, its conceptual author, there’s a whole team of programmers now but yes, I believe in Business Plan Pro. It helps to do the mechanics, it helps to do the financials, it gives you the certainty that… well that the math and the finance will be right if your assumptions are right, and it helps you focus on managing the business by a good planning process rather than just getting some document that somehow it’s going to be done.

If your company stays alive, your business plan will never be done. It will help you manage that company and know that company but it will be a process that you use to steer the company towards the future that you want. Want to know why you want to do it? To control your destiny. That’s why you do it.

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